GT degrees are conferred 3 times a year, at the end of spring (May), summer (August), or fall (December). If you are a GT single degree student, you should submit your coursework completion form in the semester prior to your graduation semester. If you are a GT-Tianjin University (TJU) double MS degree student, your GT MS degree will be granted after your TJU MS degree has been granted. During this “waiting period”, double degree students still need to keep their GT student status alive in order to access GT resources and also to enable them to petition for GT degree when it is time to do so. Please register for ECE 7056 each future semester until you graduate. There is no tuition or fee charge for this marker course. For example, if you expect to receive your TJU MS degree in January, you should submit your GT coursework completion form by mid November, so you may receive the GT MS degree in May. An official confirmation from TJU is needed before we can clear GT-TJU double MS degree students for graduation from GT.
There are several levels of review of your coursework completion form; lead time is built in to ensure that your coursework completion form will be submitted in a timely fashion and is “error-free”. The first review is by our Program Coordinator Ms. Chelcea Warren. After taking into account her review feedback, you will then submit any corrected forms to Ms. Warren within approximately 2 weeks. Ms. Warren will take care of submitting your finalized coursework completion form to the ECE Graduate Office. Failure to adhere to the stated deadlines may result in you not being able to graduate during the intended term.
|Graduation Term||Email coursework completion form to Ms. Warren
|Finalized coursework completion form Emailed to Ms. Warren||Online OAG Window|
|Spring (May)||November 15||December 1||Sept 2 – Jan 17|
|Summer (August)||Apr 15||May 1||Jan 20 – May 22|
|Fall (December)||July 15||August 1||Jan 20 – Aug 21|
Required Item #1: GT ECE MS Coursework Planning Worksheet
GT-Shenzhen students are required to submit the MS Coursework Planning Worksheet by the first week of the second semester on the program. Please email your completed coursework form to Ms. Chelcea Warren for review. Please be sure to complete all pertinent form fields (“grayed” text boxes). She will notify you if your coursework plan is problematic. Revisions to the coursework completion form should be submitted to Ms. Warren whenever coursework changes are made to your study plan and submitted online https://secure2.ece.gatech.edu/PHP/gradforms/login.php (only accessible with GT login). Failure to do so may result in your not taking the right mix of courses needed for graduation. Your final coursework form should be consistent with the degree petition paperwork that you submit to Georgia Tech.
The ECE Graduate Handbook has very detailed instructions about the degree petition process and how the forms should be filled out (see the section under GRADUATION). Read all instructions very carefully. Incomplete or incorrectly filled out coursework completion form may result in you not being able to graduate during the intended term. Keep a copy of your submitted degree petition materials for your file.
Required Item #2: Online Application for Graduation (OAG)
Follow the OAG instructions. You will need to put some thought into the Diploma Mailing Address required for the OAG. The diploma will be sent to you by regular mail and you may receive it in China 2-3 months after the degree date. Our experience is that the Chinese postal system may not be reliable in delivering the large diploma packaged in a tube, and the printing company that produces the diplomas only uses regular mail through the postal service. If you have family or friends in the US, we highly recommend that you use their US address to receive your diploma, and have them take care of sending the diploma to you perhaps using an express mail service. Alternatively, you can use Ms. Chelcea Warren’s address to receive your diploma, with the understanding that it may be a few months later when one of our faculty members brings the diplomas to our Shenzhen office. If you need it more urgently, you will have to pay for the express mailing cost yourself. If you or a friend plans to visit Atlanta in the near future, you can also have Ms. Warren hold the diploma for pick up. Ms. Warren’s address for diploma mailing is: c/o Chelcea Warren, 777 Atlantic Dr., School of ECE, Georgia Tech, Atlanta, GA 30332-0250, USA.
Delay in Graduation
Sometimes a student cannot graduate as planned. For example, Student A had planned to graduate in December but received a D grade in one of his courses during the fall. He will have to take another course in the spring and earn a grade of C or above and maintain an overall GPA of 2.7 or above in order to graduate. As another example, Student B enrolled in the program as a GT-TJU double MS student. He had planned to graduate from TJU in January and from GT in May, but there is a delay in his TJU thesis research and he won’t be able to receive the TJU MS degree until July. He will need to petition for the GT MS degree in August in that case.
As soon as you are aware that your GT MS degree needs to be delayed, please inform Ms. Chelcea Warren and work with her to re-apply to graduate in a following semester. Please observe the above stated deadlines when re-submitting your degree petition materials.